The Efficacy of An Automated Reminder System for Employee Clock-In and Clock-Out Times

Abstract

Nataly Monk

Effective timekeeping is the foundation of many business processes. It’s crucial to the management of work hours, overtime, employee productivity, and payroll. It’s also important for legal compliance in many jurisdictions where labor laws require accurate tracking of employee hours. Despite the importance of accurate timekeeping, businesses often struggle with common issues such as employees forgetting to clock in or out, clocking in or out at incorrect times, or technical errors with timekeeping systems [1]. In response to these issues, we designed, developed, and implemented a desktop-based notification system using Java. This application leverages Quartz, a richly featured, open- source job scheduling library that can be integrated within virtually any Java application. For desktop notifications, we used JavaFX, a software platform for creating and delivering desktop applications. This technology combination resulted in an application that effectively reminds employees to clock in and clock out at the appropriate times, with the aim of reducing timekeeping errors and improving productivity.